Residential Real Estate

First Time Buyers Hub

Purchasing your first home is a huge achievement. There is a set conveyancing process for the purchase of new build leasehold properties. This page is designed to tell you everything you need to know about the process.

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Purchasing Your First Property

The Conveyancing Process

Purchasing your first property is a significant milestone. The process involves a series of rules and requirements set out by the UK Government. In this guide, based on years of experience in acting for first-time buyers, we will explain what you need to know about purchasing your first home– covering the key steps involved, what documents you should have prepared, and key things to keep in mind as you move forward.

Our experienced Quastels Residential Real Estate team has helped countless individuals navigate this journey smoothly, and we aim to provide you with the insights and tips to make your purchase as straightforward and stress-free as possible.

Key Steps in the Conveyancing Process

Onboarding and Background Checks: We will conduct onboarding procedures, which include necessary background checks. This step involves verifying the source of funds, a legal requirement before proceeding with any property transaction.
Contract and Title Review: Once background checks are clear, we will review the contract and title documents to ensure that there are no issues or discrepancies that could affect your purchase. We then report to you on the title and provide you with the related documents we have reviewed.
Exchange of Contracts: This pivotal stage involves the formal exchange of contracts, at which point you will pay your deposit. Once contracts are exchanged, the agreement becomes legally binding, and both parties are committed to the transaction and a completion date is set for you to collect your keys.
Pre-Completion: You will receive a completion statement from your solicitor, breaking down all funds received (e.g. funds on account received from you) or to be received (e.g. mortgage advance, if applicable), all funds paid out (e.g. searches) and to be paid out (e.g. Stamp Duty Land Tax). It will show the balance due from you in order to complete the transaction. Your solicitor will draw down your mortgage funds for the agreed completion date.
Completion: On completion day, ownership of the property officially transfers to you. We will pay the final balance to the seller on your behalf, and you will receive the keys to your new home.
Post-Completion: After completion, you will be responsible for paying any applicable Stamp Duty Land Tax. We will handle the submission of this tax and registration of your ownership with the Land Registry to ensure that your title is officially recorded in your name.

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AML Checks

In order to be onboarded as a client and to complete your property purchase, you will have to undergo Anti-Money Laundering checks. For this we will require evidence of ID (such as a passport), and proof of income (such as a recent bank statement). You will have the option to complete your ID checks in person at our office, or online via SmartSearch. If you choose to use SmartSearch, you will receive a link via text or email. It will ask you to take photographs of your ID (passport, valid driving license, or ID card), and then take a photo of yourself (it is advised to use your mobile for a better quality photo in order to avoid delays). Once you have completed these steps, SmartSearch will notify us that this has been completed.

The Reporting Stage

This stage is where the bulk of the legal work takes place. Your solicitor will provide you with key information about the property, your contract, and lease searches. It is vital that you contact your solicitor with any questions you have after receiving your reporting information, as once you exchange contracts, your purchase becomes legally binding. Ensure at this point that you have a mortgage in place (prior to exchange), you can contact us for recommendations for people who may be able to help.

Provided you’re happy, you would sign the contract and our report (as a sign that you have read all contents), send the signed documents back to us and then transfer the inital deposit to our client account. If the property build is complete, you would request a completion date at this point, if not, you’d proceed to exchange of contracts.

A person holds a clipboard in front of a vibrant yellow front door decorated with a red ribbon. The clipboard displays a checklist titled "8-Step Guide to the Conveyancing Process for Buyers" with all eight items checked off. Autumn leaves and potted yellow flowers are visible around the doorway, suggesting a cozy, welcoming home. The bottom of the checklist reads "QUASTELS Legal Advisers.

An 8-Step Guide to the Conveyancing Process for Buyers

For first-time buyers and seasoned property owners, the conveyancing process can be rather daunting and complex. This 8-step guide to…

Local Searches

Property searches are investigations conducted to uncover important information about the property, such as planning permissions, local authority notices, and environmental risks. These searches are crucial as they help identify potential problems that could affect your decision to proceed with the purchase. You don’t have to order searches if you are purchasing without a mortgage, but best practice recommends you do so. Searches do not involve a physical inspection, and therefore we advise that you organise a survey to take place before exchange of contracts.

Frequently Asked Questions

I am happy to proceed. What do you need from me to start the process?

To initiate the conveyancing process, we need the final terms of sale, often referred to as the sales memo, from your estate agent or the reservation form detailing the terms of your transaction. Once we receive this information, we will create your file and guide you through the initial steps.

How long does the conveyancing process take?

The duration can vary based on several factors, such as the property type, any chain involved, and local authority processes. On average, it can take between 6 to 12 weeks, but it may be longer in complex situations.

Does your retainer include tax advice?

No – although we provide some advice regarding calculation of your Stamp Duty Land Tax and assist you with your submission. We have a dedicated Tax Team that can assist you with further specialist enquiries as may be necessary.

I have agreed an incentive with my seller. How does this work?

Any incentive will be deducted from the final balance due to the seller on your completion. We are fully independent and so any incentive you have agreed will not work as a credit to your account with us.

Why do I need to pay you a credit?

We ask for a credit for your account with us, typically between £1500-£2000 to act as security for us to commence the legal work on your purchase. We typically use this to order initial searches and it also acts as security so we may begin reviewing your paperwork, as well as the seller's and begin our legal preparations for your exchange. Please note that this credit is typically not billed until the point of your exchange of contracts and is deducted from the balance we request from you further down the line in your transaction.

If I pull out, what will I be charged?

Our fee structure is designed to be fair and transparent. If you decide to withdraw your instructions early in the process, we typically won't charge you anything. However, if significant work has already been completed, we may charge up to 50% of our overall legal fee, which would cover the time and resources invested in your case up to that point.

Do you recommend I use a surveyor?

Yes, we strongly recommend using a surveyor, even when purchasing a new build property. A survey can identify defects or issues that need addressing before you finalise the sale. It's best to conduct this survey before the exchange of contracts so that any findings can be raised with the seller, allowing for negotiations or repairs to be arranged as part of your transaction.

When should I apply for financing?

Timing is crucial when it comes to securing financing. Ideally, you should have your mortgage offer in place before the exchange of contracts, as this ensures you can proceed without the risk of no financing on your completion date. If your completion date is several years away–such as buying off-plan– it's advisable to speak with a mortgage broker early in the process. This way, you can understand your options and get pre-approval before committing to the purchase.

What is the difference between freehold and leasehold properties?

A freehold property means you own the property and the land it stands on outright, giving you full control. In contrast, leasehold means you own the property for a specific period but not the land. You'll often need to pay ground rent and almost always service charges. It’s essential to understand these differences when purchasing to know your rights and obligations. The differences between the two are outlined in our engagement letter and if you are purchasing leasehold, our report to you will go into detail on your rights and obligations under the lease you wish to purchase.

What happens on completion day?

On completion day, the final payment for the property is transferred to the seller’s solicitor, and ownership is officially transferred to you. You'll receive the keys to your new home, and we will handle the registration of your ownership with the Land Registry. It's an exciting day!

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Exchange and Completion

Your solicitor will confer with the seller’s solicitor and a completion date will be agreed, at this stage you will exchange contracts and the purchase becomes legally binding. We will provide you with your completion statement less your mortgage monies, lease and mortgage documents. Once we receive your balance, we will complete.

Collect your keys, congratulations – you’re now a property owner!

Why Choose Quastels?

We are particularly well-known for its expertise in advising UK and overseas buyers on new-build properties, plot sales and portfolio refinancings. Across our team of conveyancing solicitors and executives we have a range of language skills (including Cantonese, Mandarin, Hindi and Turkish) and act for a wide range of clients. We are accredited under the Law Society’s “Conveyancing Quality Scheme.”

We understand the importance of speed and decisive action. Our commitment to getting things done efficiently and purposefully extends to offering electronic signing of documents, where permissible, as well as international language capabilities and transparent legal fees for all matters.

Importantly, we pride ourselves on our skill in communicating well. Our clients trust us to solve problems and provide clear, supportive guidance, whatever the challenges presented. Drawing from across the firm our conveyancing solicitors & executives are able to deliver the very best, complete service, ensuring our clients are protected, guided and supported throughout the process.